New Student Portal: Your Feedback Urgently Needed

University Senior Management wants to hear of student experiences with the new student online enrolment portal. Good feedback, bad feedback, everything in between – please have your say now – it will only take a couple of minutes – https://goo.gl/forms/N28WYWVZLBWtZ6bw1

EXMSS Committee Elections

A number of EXMSS committee members and other office bearers are departing due to the expiry of their terms and/or the completion of their studies. EXMSS from 2018 will have the following vacancies:

  • Vice-President
  • Upper North Island Representative
  • Lower North Island Representative
  • South Island Representative

This is an excellent opportunity to not only help out your fellow students, but also to enrich your CV with credible experience in governance and advocacy. If you can spare anything from 30 minutes per week (which will be paid as honoraria), and want to help make a difference for your fellow students, please send a brief email to president@exmss.org, giving your name, student ID, and what role you are interested in running for. In my capacity as Assistant Returning Officer, I will send you a link to a nomination form. Elections will take place at or after the Annual General Meeting on November 15, 2017.

Once the full new Committee is in place, nominations and vote for the office bearer roles of Secretary, Treasurer and Returning Officer will take place.

2017 EXMSS Distance Study Scholarships

Distance Study Scholarships

The 2017 round of EXMSS Distance Study Scholarships will start in the next 2 weeks. All distance students are eligible to apply. There is a short application window, so please be alert.

For further information and links regarding each of the above, please watch this site and/or the EXMSS.org website.

 

Position Vacant: Administrative Assistant

EXMSS is going through some changes. One of these is a decision to reduce the day-to-day workload on the President and create an employment opportunity for a distance student to earn an income doing this work themselves, with the guidance and support of the EXMSS President and exec committee.

If you are a well-organised, highly computer-literate person, currently studying distance courses, and able to commit to a minimum of 10 regular hours a week work during semesters, and possibility of negotiable work outside semesters, the EXMSS Committee would like to hear from you. Please email CV and cover letter to support@exmss.org with the subject “Employment Application”. In the cover letter, please share basic information such as study situation, town/city of residence, previous experience in roles of customer service, administration, advocacy and IT.

Formal job description and individual employment agreement are under development, and will be sent to shortlisted applicants. There is no closing date for applications, because we will keep advertising until we get someone we feel will fit in and do a great job.

The ideal type of person will be someone who is upbeat, brilliant at personal time management, awesome on the phone and with written communications, empathetic and creative. WordPress skills are a MUST so please don’t apply if you haven’t already had significant experience administrating a WordPress-based website.

Working Conditions:

  • Nominal commitment is 10 hours per week, with option to negotiate up or down according to circumstances and requirements
  • Permanent part-time role; you will have the standard statutory entitlements such as:
    • Annual leave (after 12 months, or earlier at board discretion)
    • Sick leave (after 6 months, or earlier at board discretion)
    • Protection against summary dismissal (after 90-day trial period)
    • Kiwisaver employer contribution
  • Specific hours of work by negotiation, with some fixed hours agreed to
  • Considerable flexibility to suit the needs of students with heavy lifestyle demands

Duties:

  • Maintain members register
  • Perform basic bookkeeping duties
  • Respond to student queries and requests for help
  • Make shuttle bookings promptly as requested, and verify payment
  • Maintain the EXMSS website (WordPress-based)
  • Develop and maintain relationships with stakeholders within the university
  • Interact with students via social media, particularly Facebook and Twitter

Prerequisites: To be eligible for this role, you must:

  • Be currently enrolled in a Massey University diploma or degree programme, with at least 50% of your courses in distance and/or block mode study
  • Be of good character, with referees available, with clean criminal history and credit check
  • Be residing in New Zealand, as a citizen or holder of a valid work permit
  • Choose one or more work-spaces which:
    • Allow you to work without disturbance while on duty
    • Have excellent broadband internet access
    • Can offer protection for confidential information

Skills required:

  • Exceptional oral and written English communication skills
  • Great customer service skills
  • Ability to “tone” your communications along a spectrum from formal/business to casual/informal as appropriate
  • Well developed office administration skills
  • IT skills, including:
    • Spreadsheets (eg Excel or LibreOffice Calc)
    • Word processing (eg Word or LibreOffice Writer)
    • CRM (eg Zoho)
    • WordPress (this is a MUST HAVE)
  • Impressive ability to self-organise, prioritise tasks, and get them done

Announcement: 2017 EXMSS Annual General Meeting Nov 15 @ 7pm

We at EXMSS hereby announce our upcoming Annual General Meeting, to be held online on Wednesday, November 15, at 8pm. There will be no physical meeting venue, since the meeting will be run online via the Adobe Connect platform.

The web link for the meeting will be published in the days prior to the meeting.

All current EXMSS members are welcome to attend. This includes everybody who has joined or renewed this year, as well as everyone who took a subsidised shuttle with EXMSS and opted to take out membership.

As part of the AGM, there will be elections for several of the committee positions. Our Returning Officer will make an announcement shortly and call for nominations.

Website Revamp Happening Soon

Happy New Year to my fellow students in the Massey University distance learning community.

After some years of neglect, the EXMSS website will soon be receiving some major love. Our talented Communications Officer Taryn Dryfhout, an experienced writer and journalist, will lead the website rejuvenation effort. I will step in with technical assistance as/where needed.

Meanwhile, please accept our apologies for any content on the site that is missing, outdated or otherwise inaccurate.

Cheers
David McNab
President

 

Committee Members Wanted

EXMSS Committee Seeks Two New North Island Representatives

Do you want to be involved in helping out your fellow extramural students? How about enriching your CV with extra skills while demonstrating your commitment to service? Want to gain experience in various business management micro-skills? And get paid to do it?

We are currently looking for TWO NEW REPRESENTATIVES – one for the Upper North Island and one for the Lower North Island.

Why not nominate yourself, or someone you think would enjoy and benefit from the experience, for one of the two positions. Please remember that whoever you nominate must be a paid-up member of EXMSS (remember, it’s currently only $1 to join for a year!).

Nomination forms must be submitted before 5pm on Wednesday, 7th December, 2016.

A description of the position and a link to the Nomination Form can be found below

Position Description:
https://exmss.org/exmss-committee-member-position-description

The link to nominate yourself, or another paid-up member of EXMSS is:
https://goo.gl/forms/iVypxL9sU6q9E4OD2

Please don’t hesitate to contact a Committee Member if you have any questions about these two new positions – we’re here to help!

Thank you.
Helen Leggatt
EXMSS Returning Officer

Notice of Annual General Meeting: Sep 26

Notice is hereby given of the Annual General Meeting of Massey University Extramural Students Society Inc (EXMSS), to take place on Monday September 26 at 7pm. (This notice amends earlier date of September 12, which failed to honour Section 7a(i) of the Constitution).
 
To attend the meeting, please click on this link: https://connect.massey.ac.nz/exmss
You are free to log in with your Massey student ID and password, or as a guest.
In accordance with the drive to function as an effective online organisation, with integrity to its definition as an extramural support society, there will be no physical venue for the meeting. Instead, the meeting will take place purely online, through an Adobe Connect session. Campus registrar and long-time EXMSS patron, Dr Sandi Shillington, has kindly procured a presenter account within Massey University’s Connect infrastructure.
 
Prior to the meeting, detailed connection instructions will be posted. Please ensure that on the evening of the meeting, you have a good desktop or laptop computer. If using a phone or tablet, we strongly recommend also using a Bluetooth keyboard, since most communication from attendees will be made through typing.
 
Draft Agenda for Meeting:
 
* Acting President’s Opening
* Test of Connectivity
* Apologies
* Resignation of Prior President
* Acting President’s Report
* Treasurer’s Report
* Secretary’s Report
* Returning Officer’s Report
* Resignation of Returning Officer to avoid conflict of interest with his own bid for election to President
* Election of Secretary
* Election of Treasurer
* Election of new Returning Officer
* Committee membership – who’s staying, who’s leaving, how many committee members required for 2016-2017 term (min 6)
* New Returning Officer to call for nominations for the election of President and additional Committee members
* Constitutional Amendments
* General Business
* Close
 
Estimated meeting duration 60-90 minutes, assuming we don’t get dragged down any rabbit-holes.
 
Proposed Constitutional amendments may be viewed here:
 
If you wish for any items to be added to the agenda, please add a comment to this post with your ideas.
 
Thanks everyone, and look forward to seeing you at the meeting.
 
 David McNab
President (acting)
Massey University Extramural Students Society Inc (EXMSS)
 

EXMSS Revival

Following some tough recent years, EXMSS is now on a solid track to revival, and reinvention, as an effective, supportive and relevant society for extramural students within New Zealand, and around the world.

We are working on a programme of new initiatives to take EXMSS into the Cloud. For non-IT people, what this means is that EXMSS will no longer be based on a physical campus, but be accessible by phone, chat, text and videoconference to students no matter their location.

Also, we are in the process of implementing a ticketing system to ensure that no request for help falls through the cracks.

With these measures underway, EXMSS is becoming an agile, evolving force of student empowerment.

EXMSS Membership Special

Membership Special – for the next few months, we are offering full membership packages at just $1, instead of the usual $10 for students or $15 for associates.

EXMSS is your society. It is here to support your success. But to be able to best serve you, we need you on our membership books. The more members we have, the stronger our case for maintaining an increasing our funding, and the more support we are able to render to you.

So why not join now? It will take you less than 2 minutes, and you’ll be free to get back to your studying, or at least your Netflix viewing with an open textbook nearby! 😛

Click on this link to make it happen: http://bit.ly/join-exmss